AFRICAN HERITAGE CULTURAL CLUB
BYLAWS
Amendments for upcoming vote are summarized as follows:
Strike Article IV, Section 1 e. that describes the functions of the joint role of membership
coordinator and financial secretary.
e. Membership Coordinator / Financial Secretary
Maintains a record of each member’s account.
Collects dues and provides receipts.
Turns over dues to the Treasurer and obtains a receipt for monies transferred.
Solicits membership and supports planned membership activities.
Maintains an accurate and updated list of all members.
Mentors new members and is responsible for new member orientation.
In the absence of the Treasurer, will assume the duties and responsibilities of the position at the
request of the President.
Replace with the functions of the single role as membership coordinator
e. Membership Coordinator
Maintains a record of each member’s account.
Collects dues and provides receipts.
Turns over dues to the Treasurer and obtains a receipt for monies transferred.
Solicits membership and supports planned membership activities.
Maintains an accurate and updated list of all members.
Mentors new members and is responsible for new member orientation.
AFRICAN HERITAGE CULTURAL CLUB
BYLAWS
Amendments for upcoming vote are summarized as follows:
Strike Article IV, Section 1 e. that describes the functions of the joint role of membership
coordinator and financial secretary.
e. Membership Coordinator / Financial Secretary
Maintains a record of each member’s account.
Collects dues and provides receipts.
Turns over dues to the Treasurer and obtains a receipt for monies transferred.
Solicits membership and supports planned membership activities.
Maintains an accurate and updated list of all members.
Mentors new members and is responsible for new member orientation.
In the absence of the Treasurer, will assume the duties and responsibilities of the position at the
request of the President.
Replace with the functions of the single role as membership coordinator
e. Membership Coordinator
Maintains a record of each member’s account.
Collects dues and provides receipts.
Turns over dues to the Treasurer and obtains a receipt for monies transferred.
Solicits membership and supports planned membership activities.
Maintains an accurate and updated list of all members.
Mentors new members and is responsible for new member orientation.
Add to Article IV, Section 1 the expanded functions of the role of the financial secretary
f. Financial Secretary:
Reconciles membership dues in collaboration with the Membership Coordinator.
Ensures accurate documentation of all funds collected, coordinating with other Committees for
Club activities and events.
Reconciles the bank account(s).
Contributes to the preparation of monthly and annual financial reports as requested by the
Treasurer.
Ensures financial records of the Club are maintained and readily accessed based on audit
requirements.
Assists the audit team during the annual review by providing necessary documentation.
Maintains an inventory of Club assets, including items in storage and in possession of Members.
Performs other duties as requested by the Treasurer or President.
Strike Article IV, Section 1 f. that describes the functions of the Treasurer
f. Treasurer
Receives and records all monies of the Club and disburses the money of the Club as directed
by the President or Officers of the Board.
Safeguards the Club’s funds by depositing all monies into the Club’s bank account(s) and
balancing and reconciling the checking account.
Pays invoices that the President/ Program Chairperson/Board approves for payment.
Provides monthly and yearly summary of all financial activity to the Executive Board and to
the general membership, as directed by the President.
Assists audit team during annual review of the Club’s books by providing requested
documentation and ensuring that the audit is completed no later than June 30 of the year
following the year being audited.
Is a co-signatory on the Club bank account (s).
Replace with revised functions of the Treasurer in light of the more active role of the financial
secretary
g. Treasurer:
Receives, records, and disburses Club funds as directed by the President or Board Officers.
Safeguards Club funds by depositing all monies into the Club’s bank account(s).
Pays invoices approved by the President, or Vice President.
Provides monthly and yearly summaries of financial activity to the Executive Board and general
membership as directed by the President.
Initiates the annual audit review by providing documentation to the audit team and ensuring
completion by June 30 of the following year.
Advises and counsels on fiscal responsibility for the use of Club funds in charitable contributions
and Club events.
Serves as a co-signatory on the Club bank account(s).
AFRICAN HERITAGE CULTURAL CLUB
BYLAWS
Amendments for upcoming vote are summarized as follows:
Strike Article IV, Section 1 e. that describes the functions of the joint role of membership
coordinator and financial secretary.
e. Membership Coordinator / Financial Secretary
Maintains a record of each member’s account.
Collects dues and provides receipts.
Turns over dues to the Treasurer and obtains a receipt for monies transferred.
Solicits membership and supports planned membership activities.
Maintains an accurate and updated list of all members.
Mentors new members and is responsible for new member orientation.
In the absence of the Treasurer, will assume the duties and responsibilities of the position at the
request of the President.
Replace with the functions of the single role as membership coordinator
e. Membership Coordinator
Maintains a record of each member’s account.
Collects dues and provides receipts.
Turns over dues to the Treasurer and obtains a receipt for monies transferred.
Solicits membership and supports planned membership activities.
Maintains an accurate and updated list of all members.
Mentors new members and is responsible for new member orientation.
Add to Article IV, Section 1 the expanded functions of the role of the financial secretary
f. Financial Secretary:
Reconciles membership dues in collaboration with the Membership Coordinator.
Ensures accurate documentation of all funds collected, coordinating with other Committees for
Club activities and events.
Reconciles the bank account(s).
Contributes to the preparation of monthly and annual financial reports as requested by the
Treasurer.
Ensures financial records of the Club are maintained and readily accessed based on audit
requirements.
Assists the audit team during the annual review by providing necessary documentation.
Maintains an inventory of Club assets, including items in storage and in possession of Members.
Performs other duties as requested by the Treasurer or President.
Strike Article IV, Section 1 f. that describes the functions of the Treasurer
f. Treasurer
Receives and records all monies of the Club and disburses the money of the Club as directed
by the President or Officers of the Board.
Safeguards the Club’s funds by depositing all monies into the Club’s bank account(s) and
balancing and reconciling the checking account.
Pays invoices that the President/ Program Chairperson/Board approves for payment.
Provides monthly and yearly summary of all financial activity to the Executive Board and to
the general membership, as directed by the President.
Assists audit team during annual review of the Club’s books by providing requested
documentation and ensuring that the audit is completed no later than June 30 of the year
following the year being audited.
Is a co-signatory on the Club bank account (s).
Replace with revised functions of the Treasurer in light of the more active role of the financial
secretary
g. Treasurer:
Receives, records, and disburses Club funds as directed by the President or Board Officers.
Safeguards Club funds by depositing all monies into the Club’s bank account(s).
Pays invoices approved by the President, or Vice President.
Provides monthly and yearly summaries of financial activity to the Executive Board and general
membership as directed by the President.
Initiates the annual audit review by providing documentation to the audit team and ensuring
completion by June 30 of the following year.
Advises and counsels on fiscal responsibility for the use of Club funds in charitable contributions
and Club events.
Serves as a co-signatory on the Club bank account(s).
AFRICAN HERITAGE CULTURAL CLUB
BYLAWS
Amendments for upcoming vote are summarized as follows:
Strike Article IV, Section 1 e. that describes the functions of the joint role of membership
coordinator and financial secretary.
e. Membership Coordinator / Financial Secretary
Maintains a record of each member’s account.
Collects dues and provides receipts.
Turns over dues to the Treasurer and obtains a receipt for monies transferred.
Solicits membership and supports planned membership activities.
Maintains an accurate and updated list of all members.
Mentors new members and is responsible for new member orientation.
In the absence of the Treasurer, will assume the duties and responsibilities of the position at the
request of the President.
Replace with the functions of the single role as membership coordinator
e. Membership Coordinator
Maintains a record of each member’s account.
Collects dues and provides receipts.
Turns over dues to the Treasurer and obtains a receipt for monies transferred.
Solicits membership and supports planned membership activities.
Maintains an accurate and updated list of all members.
Mentors new members and is responsible for new member orientation.
Add to Article IV, Section 1 the expanded functions of the role of the financial secretary
f. Financial Secretary:
Reconciles membership dues in collaboration with the Membership Coordinator.
Ensures accurate documentation of all funds collected, coordinating with other Committees for
Club activities and events.
Reconciles the bank account(s).
Contributes to the preparation of monthly and annual financial reports as requested by the
Treasurer.
Ensures financial records of the Club are maintained and readily accessed based on audit
requirements.
Assists the audit team during the annual review by providing necessary documentation.
Maintains an inventory of Club assets, including items in storage and in possession of Members.
Performs other duties as requested by the Treasurer or President.
Strike Article IV, Section 1 f. that describes the functions of the Treasurer
f. Treasurer
Receives and records all monies of the Club and disburses the money of the Club as directed
by the President or Officers of the Board.
Safeguards the Club’s funds by depositing all monies into the Club’s bank account(s) and
balancing and reconciling the checking account.
Pays invoices that the President/ Program Chairperson/Board approves for payment.
Provides monthly and yearly summary of all financial activity to the Executive Board and to
the general membership, as directed by the President.
Assists audit team during annual review of the Club’s books by providing requested
documentation and ensuring that the audit is completed no later than June 30 of the year
following the year being audited.
Is a co-signatory on the Club bank account (s).
Replace with revised functions of the Treasurer in light of the more active role of the financial
secretary
g. Treasurer:
Receives, records, and disburses Club funds as directed by the President or Board Officers.
Safeguards Club funds by depositing all monies into the Club’s bank account(s).
Pays invoices approved by the President, or Vice President.
Provides monthly and yearly summaries of financial activity to the Executive Board and general
membership as directed by the President.
Initiates the annual audit review by providing documentation to the audit team and ensuring
completion by June 30 of the following year.
Advises and counsels on fiscal responsibility for the use of Club funds in charitable contributions
and Club events.
Serves as a co-signatory on the Club bank account(s).
